Will cloud computing replace the hard drive, the flash drive and the DVD drive? It might. Google laptops and iPads don’t have hard drives, and similar technology is coming down the pipeline. Tech writers like Jeremy A. Kaplan of FoxNews.com believe that physical drives will soon be obsolete, and artists, scrapbook fanatics and photographers are tossing away their flash drives and DVDs in favor of hosting their photos on social media sites like Facebook and Pinterest. These sites store photos (and more) to the cloud.
What is cloud hosting? It’s an online storage system that allows you to back up data over public or proprietary networks on an offsite server. There are several types of cloud backup services that people use in their daily activities without even knowing it; iCloud, iTunes, Evernote and Facebook are a few consumer favorites, and Google, Amazon and Dropbox also offer cloud storage solutions for individuals and companies to store and share large files. If you haven’t considered using these cloud backup services yet and you’re still saving your data to your hard drive or on CDs and DVDs, find out why the rest of the world is moving to the cloud.
There are a number of reasons why IT managers and computer users would want to push for cloud storage solutions to replace other means of storage. For starters, cloud storage solves the data-access problems brought on when natural disasters (think Hurricane Sandy) strike. Without a secured backup plan, Continue reading Protect Valuable Data With Online Cloud Backup Solutions
Managing a family’s affairs requires keeping track of important records and paperwork. The problem with so many papers is that households can end up struggling to find ways to organize the paperwork and find storage solutions for necessary items that are not needed at the particular time. In addition, securing these documents can be a challenge, as most people don’t realize how important it is to protect their personal information. Even the smallest ATM receipt can give identity thieves access to someone’s account, and the typical person might not realize that leaving it on the coffee table could be a big mistake. Managing paperwork takes a little work, but ultimately it is worth the effort of getting organized.
Separate Documents Into Categories
According to Carolyn McKinney from the University of Ohio, households have documents that range from financial paperwork to medical documentation. With a wide array of different papers, a household should always begin the process of organizing by placing paperwork into different categories based on the purpose of the paper. Categories a family might consider filing paperwork under include financial, medical, religious and insurance. Organizing also makes it easier to differentiate between important documents and shredder material.
Break the Categories into 3 Groups
Each category will have certain paperwork currently in action, papers that are necessary to keep for a certain time period and documents that are permanent to the family. Cynthia Ewer on OraganizedHome.com suggests breaking down the paperwork into three separate files under the ABCs of organization. Her suggestion is to divide paperwork into sub-categories for paperwork that is currently in action, basic household files that include routine expenses, and classic files that are a permanent part of family life.
If you’ve needed to access work-related information from anywhere other than the office, you understand the inherent value of cloud computing. Cloud computing stores everything from graphs to policy briefings online, making them available to authorized users via the Internet. Not long ago, only large companies with a vast amount of expensive information networks could afford to give their employees this level of convenience and efficiency. Cloud storage gives small businesses a secure method of online backup while providing fluid access to information without the drawbacks of hard drives, flash drives and disks.
Have a Safety Net
While operating your small business on a cloud system of computing undoubtedly saves time and money, like any method of information storage, backup is essential. While a cloud system stores information on the Internet, a cloud backup system duplicates all online material before storing it with an online-storage service provider. Should your cloud system become compromised or damaged, the only method of protection is using an online backup service, which can be a life saver.
Proactive Damage Prevention
Imagine there’s a major technological catastrophe at your workplace. Someone hacks into the network and damages the cloud. That means every link, connection, contract and categorized folder inside the cloud is potentially damaged. Now think about this: How much money would your company lose if your entire bank of information was inaccessible for several days or more?
- A major corporation with hundreds of IT specialists can perform damage control by attempting to recover as much intact information as possible.
- As a small business, the recovery period is likely to take much longer, costing more time and money than necessary.
Most small-business owners keep copies, either hard or virtual, of only their most important files, such as tax information or patent designs. Unfortunately, this information isn’t necessary for successful day-to-day operations, and the data that is critical to keep the business running smoothly is rarely backed up.
- When it comes to preserving profitability, all documents, information and contact lists become vital.
- Installing cloud backup is like adding a layer of carbon paper to your pad. Once installed, everything you have stored or will store in your cloud automatically transfers to an off-site virtual vault, where it remains until needed.
System & Program Storage
Accessing daily operational documents is only half the battle when it comes to running your small business. Another important feature of cloud backup is system and program storage.
- Imagine that in addition to your documents, graphs and individual files, your business relies on three separate programs for estimating contractor fees, delivering paychecks and viewing potential worksites with detailed underground utility maps. Cloud backup not only stores these programs, it also preserves any information normally stored in each program.
- A cloud system lets you control which employees have access to specific information. Having online backup means preserving the security settings for each individual program and file. When you implement cloud backup, the security settings are automatically installed.
Should your cloud system become inaccessible or damaged, the cloud backup lets you continue operating your business by immediately providing a duplicate version of your entire cloud. Exact procedures depend on the backup software, but you can be assured that implementing the cloud backup storage takes less time and costs less money than correcting a corrupted system.